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Guide to espace

About Curtin research publications

Traditionally the focus of the Curtin research publications collection has been on scholarly and peer-reviewed publications by Curtin-affiliated authors.

Integration of espace with Elements, Curtin’s Publication Management System, now enables the research publications collection to capture a wider variety of traditional and non-traditional research outputs.

The collection contains about 60,000 metadata records and includes outputs such as journal articles, conference papers, book chapters, curated exhibitions and artefacts.

Display of full text documents is subject to copyright clearance. Full text documents are available for nearly 30% of the publications. Some documents become available after publisher embargoes are lifted.                                                                                                                                              

Depositing publications to espace

Curtin's Authorship, Peer Review and Publication of Research Findings Policy states that publications will be freely available in espace within 12 months of publication.       

Curtin researchers deposit their research publications into espace through Elements, the University's Publication Management System. This ensures publications included in Curtin Staff Profiles are linked directly to the espace record.

For more information refer to the Elements and espace integration factsheet.

Elements accepts the following types of traditional and non-traditional research outputs:

  •   Artefact                                                •  Patent

               •   Book                                                     •  Performance (music, theatre, dance)

                •  Chapter                                                •  Report       

                •  Conference                                         •  Non-traditional textual works (instruments)

                •  Curated exhibition                              •  Film, TV, media

                •  Journal article                                    •   Working / discussion paper


Availability of full text in espace is subject to copyright provisions and publishing agreements associated with research outputs.          

The espace Deposit Guide and espace Deposit Video below provide detailed instructions on depositing outputs via Elements.

For assistance with Elements, log in to view the Quick Start Guide located under Help or contact the Research Office of Curtin Relationships team.

Copyright and your publications

Publishers usually ask authors to transfer the copyright in their work to the publisher, by signing a Copyright Transfer Agreement (CTA). This means that if you wish to re-use the material for other purposes (including posting it into a repository) permission of the publisher is required.

Even if you have signed a CTA, you may be able to deposit a version (usually the accepted manuscript) of your publication in an institutional or subject repository (possibly after an embargo period). 

Refer to the SHERPA/RoMEO information box below on how to check publisher copyright and self-archiving policies for your journal.             

Alternatives to assigning copyright in your work to a publisher include:

  • Paying an Article Processing Charge (APC);
  • Publishing in an open access journal under a Creative Commons license.

For further information refer to the Open Access guide.                                                               

Prior to making full text of a published work available, the espace team checks that posting a version of your publication in espace complies with publisher policies and copyright provisions. Note: different provisions apply to Higher Degree Research (HDR) theses - see section on Copyright and your thesis.

The full text will only be displayed in espace if one of the following applies:

  • The author retains the copyright for the publication and allows it to be included in espace; or
  • The publishing agreement between the publisher and the author allows for deposit into an institutional repository; or
  • Permission to deposit the paper in espace has been granted by the publisher on request; or
  • The author has published in an open access journal (i.e. under a Creative Commons license).

If you have published under a Creative Commons license, or have paid a fee to the publisher to enable open access in a subscription journal, the Library will make the published version available in espace.


SHERPA RoMEO is a searchable database of publisher's policies regarding the self- archiving of journal articles on the web and in Open Access repositories.  Each entry provides a summary of the publisher's policy, including what version of an article can be deposited, where it can be deposited, and any conditions that are attached to that deposit (e.g. embargo period).

Understanding the different elements of a SHERPA RoMEO Journal entry

Note: definitions of the terms pre-print and post-print can vary between publishers. SHERPA/RoMEO characterises pre-prints as being the version of the paper before peer review and post-prints as being the version of the paper after peer-review, with revisions having been made.

For a discussion of these terms, see SHERPA/RoMEO’s  Pre-print and Post-print section.