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Getting Started with EndNote

Entering references manually

Not all references can be found online, so you may need to enter some references manually.

To do this:

  1. Click on the New Reference icon  or select the References menu and New Reference
  2. Select the appropriate Reference Type from the drop down menu (the default is Journal article - see below PDFs for which reference types to use)
  3. Enter the item details into the relevant fields. You only need to fill in the fields required for your selected referencing style
  4. Once all relevant information has been entered, click the small x in the right hand corner (PC) or the red x at the top left of the reference box (MAC) and a message will appear asking you to save
  5. Click Yes
  6. The reference will then be added to your library.



Note on authors/editors

  • Use the format Last Name, First Name e.g. Smith, John J.
  • Enter each author on a new line
  • For corporate authors enter a comma at the end of the organisation name e.g. Department of Health,
  • Use the correct capitalisation when entering author information

The following PDFs outline which reference types to select and which fields to populate when using the Curtin EndNote styles:

Watch this video to see how to create manual references in EndNote.

Exporting references from a database

Most databases now have the ability to export references into EndNote. Look out for terms such as Export, Direct export, Export to reference manager etc. You may need to look at the Help menu in the database for information on how to export your selected references.

The imported references will appear in a temporary window called Imported ReferencesThese references will disappear from here once a new set of references are imported or if the Library is closed. They will always remain under All References and under Unfiled until they have been assigned to a group.

To view the whole library, click on All References.


This video demonstrates exporting from ProQuest and ScienceDirect (and gives you tips for other databases too!).

Previewing and editing references

It is important to preview your references to see how they appear in your chosen referencing style and ensure they match the correct formatting for the style.

To preview your reference:

  1. Highlight the reference in your EndNote Library
  2. Click on the Preview pane

To edit a reference:

  1. Double click the reference in your library to open the form
  2. Click into the relevant field and make the necessary changes
  3. Save the changes by clicking on the small x in the top right of the form (PC) or the red x in the top left (MAC)



You will often be required to edit your EndNote references, ensuring they display correctly for your chosen referencing style.

Exporting references from the Curtin Library catalogue

To export an individual reference:

  1. Click the EndNote icon in the item record then select Download
  2. A box will appear at the bottom of your screen
  3. Click Save and Open and the reference will be added to your EndNote Library


To export multiple references:

  1. Log in to the Library catalogue (top right corner of the catalogue screen)
  2. Click the blue pin icon  in the item records to add to them to My Favourites
  3. Once you have selected all items you wish to export, click the pin icon  at the top right corner of the catalogue screen to open My Favourites
  4. Under SAVED RECORDS tick the boxes next to the required items
  5. Click on the three dots ... "Push to" actions below the search box
  6. Click on the EndNote button then Download
  7. Click Save and Open and the reference will be added to your EndNote Library


Important notes

  • Please check all references exported from the catalogue as they often require editing to conform with your chosen referencing style 
  • If EndNote requires a filter when importing references from the catalogue, select the RefMan RIS filter

Finding duplicate references

To find duplicates:

  1. Click on References and select Find Duplicates
  2. Compare the records displayed on the screen and select the one you wish to keep by clicking Keep This Record  (the older or first entered reference will always appear in the left column)
  3. The duplicate will be sent to Trash.



Important note

If a reference that has already been cited in your document appears as a duplicate, it is better to leave the duplicate in the library to ensure that the reference record that has been cited in your paper is not deleted.