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EndNote X8: Library sharing

Referencing software

How to share a library

  • Firstly set up your EndNote online account and fully syncronize your library. You must do this before the sharing process can commence.
    • Start by clicking the Sync icon
    • Create a new account if you do not have one otherwise enter your account credentials
    • Once the synchronization process is complete go to>File and Share...
    • Enter the email addresses of the people you want to collaborate with
    • You can share with up to 100 people who are using EndNote X7 or X8
    • You can share your entire EndNote library, including references and PDFs***
    • Everyone can add to, annotate and use the library at the same time
    • To check the activity or changes made by your collaborators click on the Activity Feed icon

***You are welcome to share your references from your EndNote Library with other EndNote users, however Library staff recommend you do not share attachments with other non-Curtin EndNote users. Sharing of attachments potentially violates copyright law and licence agreements between the Library and database providers.

Sharing FAQ's


How can I share my library?

Anyone who has EndNote X7 or X8, no matter where they are located can share their library. EndNote library sharing is not restricted to people within the same firewall or organisation.

How many libraries can I share?

You can share one library from your Mac or Windows desktop. The library that you share will also be the library that you can access online at or on your iPad using the EndNote for iPad app.  There is no limit to the number of libraries that can be shared with you by others.

Can I access a shared library from anywhere?

If you are the one who shared the library, you have access to this library on your desktop, online or on your iPad.  If you have been invited to access someone else's library, you can only access this library from your desktop.

What if I no longer want to share my library?

You can easily control access to your library from your desktop version of EndNote X7 or X8. Add or remove individual access by going to File>Share...

How to access your shared library

Go to File>Open Shared Library...