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EndNote X8: Saving your library

Referencing software

Saving and restoring a compressed copy of a library

You can save your whole library, or part of it, as a compressed file so that you can:

  • make a back-up copy 
  • email to a colleague 
  • work between different computers

To save a compressed library file in your USB:

  • Go to File menu and select Compressed Library (.enlx)
  • In the dialogue box that appears,  you can choose to either Create the compressed library or Create & Email it.
  • Choose other options as required. 
  • Click Next and save it at your desired location. 
  • If you selected the Create & Email option, your default email system will be launched with the compressed library file attached to it.

To restore your compressed library file:

  • Find the saved library. Notice the library has an .enlx file extension indicating that it is a compressed library.
  • Open your library. Notice the library now has an .enl file extension indicating that it has been uncompressed.
  • You can now continue to add references in your .enl library whether you are on the same computer or working on a computer in a different location.

More on backing up your library

Another option for backing up your library and working between different computers is to use EndNote Online. Your EndNote Online library will mirror your desktop version EndNote library when synchronized. For more details see the EndNote Online LibGuide.

Working between different computers

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Input Director

 Working between different computers

 Scenario:

  • You have your main library on your home computer
  • You are now at University and you have added some references into another EndNote library
  • Save this new library as a compressed file to your USB
  • Back on your home computer you can merge this library on the USB into your main home library
  • Open the .enlx file on your USB (this will split into a .enl library and a .Data folder)
  • To merge
    • Open your home library
    • From the File menu, select  Import
    • Navigate to the EndNote library on your USB and choose .enl file
    • At Import Options: have EndNote Library selected.
    • At Duplicates select Discard Duplicates and then click on Import

Can I use cloud services?

Never store an EndNote working library on any cloud service such as Dropbox for sharing, or even for your own use on multiple computers. This will lead to library corruption because of the way cloud services synchronise files over the internet. 

Also, never store a working library on a flash drive. These methods are inadvisable because when you are working in EndNote, it is saving data to multiple files, and the data must be saved in a set sequence. When cloud services transfer that data, they may change the sequence of file saves. This eventually leads to library corruption. The library may appear to be fine for days, weeks, or even months, but will eventually be corrupted.