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EndNote X8: Working with bibliographies in Word

Referencing software

Formatting a bibliography

Your citations will be formatted automatically into one of EndNote's default styles as you add them to your document. You can reformat it into a style of your choice by clicking on the drop down arrow at the end of the toolbar and selecting your style. If it does not appear in the list click on Select Another Style...then highlight your style, click Choose.

If your in-text citation appears as {Cohen, 2000 #30} for example, this means that this citation is unformatted. Unformatted citations will not produce a reference list. To ensure all references are instantly formatted change to

Otherwise go to and choose 

What you need to know

Bibliography options

EndNote offers three options for creating bibliographies:  

  • a single bibliography at the end of your document
  • a separate bibliography at the end of each section in your document
  • a bibliography for each section and also a complete bibliography at the end of the document. 

The single bibliography will be created automatically with in-text citations.

To create a separate bibliography at the end of each section in Word, for all styles except APA 5th (sections) and APA 6th (sections) and Chicago 15th B (sections) you will need to make a copy and modify it.
To make a copy in your EndNote Library, the style to be modified must be displayed. Go to the Edit menu and select Output Styles. Click on Edit “your chosen style”. Next, click on Sections in the panel on the left side of the Output Styles box. Select the appropriate option, click on the black x to close. You will be asked to save the changes. Your new style will have Copy added to the name (e.g. APA 6th Copy). Click on Save. Ensure this style is then selected in your EndNote library and in your word document.
You will need to break your document into sections. To do this click on the Page Layout tab in Word and choose Breaks. Click on Next Page under Section Breaks each time you require a new section.

You can create your bibliography categories when you first begin writing a paper or at anytime during a writing project.

  1. Open your Microsoft Word document.
  2. From the Categorize References drop down arrow choose Configure Categories...
  3. Click the button [+] Category Headings to add a blank text field under Category Headings.
  4. Enter unique names for your categories e.g. reference types - Books, Journals, Web Pages. Organise categories based on how you want them to appear in your bibliography in Word.
  5. Under References click on All References in Bibliography, all your references in your document will display. Now using the drag and drop method, drag a specific reference to your category listed under Category Headings. The assigned category will appear in the category column next to the reference. (Any reference not assigned a category will appear in the bibliography under the heading Uncategorized References)
  6. Click OK


You can re-name a category, delete a category, or move references between categories.


To create a bibliography without any in-text citations, select the required references in your EndNote library. Right hand click and select Copy Formatted or use Command+K. Paste into your word document.

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