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EndNote X7.7: Insert and edit citations

Referencing software

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 This page tells you how to:                  

  • insert citations
  • edit intext citations
  • remove citations

 

Editing in-text citations

Click on the in-text citation you want to edit. It should be highlighted in grey.

Go to the Citations group and click on Edit & Manage Citation(s) or right click on the in-text citation and choose Edit Citation(s) and then More...

A dialogue box will appear in which you can make changes to the citation. 

Use the drop down arrow at Formatting to choose your required option.

To add page numbers according to your referencing style enter the details in the suffix box, for example p.25. 

To remove a citation click on the drop down arrow next to Edit Reference and choose  Remove Citation. Click OK.

Inserting a new citation - WORD 2007/2010

Open a Word document. Click on the EndNote X7 tab in the Word ribbon. If the tab does not appear go to the Cite While You Write FAQ CWYW1.

Insert citations by:

Using Insert Citation within EndNote

Place the cursor in the word document where you want to insert the citation. Go to EndNote and highlight the reference you want to insert into your document. Click on the Insert Citation icon   Your document will show an in-text citation and a corresponding entry in the bibliography.

Using Insert Citation within Word

In EndNote highlight the reference you want to insert into your document. In your word document, place the cursor where you want to insert the citation.

In Word, on the word ribbon click on the drop down arrow next to Insert Citation and select Insert Selected Citation(s). Your document will show an in-text citation and a corresponding entry in the bibliography.

Using Find Citation within Word

Place the cursor in the document where you want to insert the citation. Click on the drop down arrow next to Insert citation and select Find Citation or you can just click on the magnifying glass.

Type a keyword or author name in the search box and click Find. From the list of results that appear, highlight the record you wish to insert. Click on the drop down arrow beside Insert and select your preferred option.

  • Insert - (Reid 1988)
  • Insert & Display as Author (Year) - Reid (1998)
  • Insert & Exclude Author - (1998)
  • Insert & Exclude Year - (Reid)
  • Insert in Bibliography Only - (the reference will only appear in the bibliography and not as an in-text citation). 

Your document will show an in-text citation and corresponding entry in the bibliography.  

Inserting citations into PowerPoint

This feature is compatible with Windows 8 and Microsoft PowerPoint versions 2007, 2010, and 2013. It is not available for Macs.

Important:

  • Be aware that inserting in-text citations and creating a bibliography/reference list is performed as two separate functions.
  • Make sure you select the required style from the Output Style menu before you commence inserting citations/references. If you change the style the formatting will not update for any existing citations/references you have previously inserted in PowerPoint.
  • After citatons and references are entered into PowerPoint they will no longer be linked to your EndNote Library. If you edit a reference in your EndNote library it will not update in PowerPoint. Citations/references are imported as text only and can be edited as normal text.  

Inserting in-text citations

  • Select the EndNote X7 tab in PowerPoint. Place the cursor in the text box in the PowerPoint slide where you want the in-text citation to appear. 
  • Click on  icon and search for the required citation using the Find command.
  • Highlight the required reference and use the Insert drop down arrow for the desired option. Your in-text citation will now appear in your slide.

OR

  • Firstly select the required citation(s) in EndNote then in PowerPoint make sure you have the cursor in the required position in the slide.
  • Next select  icon and your in-text citation/s will now appear in your slide.

 Creating a reference list or bibliography 

  • Place the cursor in the text box in the PowerPoint slide where you want the reference list to appear.
  • In EndNote select all the references you want to appear in your reference list. You can do this by holding down the key control. 
  • Click on  icon and all your references will appear in the slide. 
  • If you only have a single reference for your reference list click on icon and use the Find option to locate the reference. 
  • Highlight, then click on Insert.
  • You may need to adjust the formatting.

NB: It is recommended that you include all the required references in your reference list at the same time as any added later will not file correctly. They will not be in alphabetical or number order and this will have to be corrected manually.