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Open access and espace: Comply with funders' mandates

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ARC and NHMRC Mandates

  • The ARC  and  NHMRC policies both require research outputs arising from ARC/NHMRC funded projects be made openly available within 12 months from the date of publication. 

    • ARC requires all research outputs created since 1 January 2013 be made publicly available except for research data and research data outputs.  Research data requirements are addressed separately and more information can be found on the Research Data Management LibGuide.

    • NHMRC requires peer reviewed journal articles from 1 July 2012, and peer-reviewed conference papers from 15 January 2018, be made open publicly but does encourage authors of other forms of output to make them openly available if possible. 

  • Research outputs can be deposited in either an Open Access institutional repository or in other acceptable locations e.g. publisher's website (if the published version of the article is Open Access with a Creative Commons licence) or public digital archives, such as PubMed Central, or in an OA journal. 

  • Metadata must also be made publicly available through an institutional repository within 3 months from the date of publication, regardless of whether the research output is made openly accessible or not.

  • From the 15 January 2018, NHMRC funded research requires patents generated from public funding be listed in Source IP when the full application has been filed.

What are my obligations?

  • As the grant's Chief Investigator/ Project Leader you are responsible for depositing the research publication in either an Open Access institutional repository (eg espace) or other acceptable locations (eg PubMed Central, publisher's website, OA journal) within 12 months from the date of publication.

  • As the grant's Chief Investigator/ Project Leader you are responsible for depositing the publication metadata in an Open Access institutional repository (eg espace) as soon as possible or within 3 months from the date of publication regardless of whether or not the publication itself is to be deposited in an institutional repository or made openly accessible some other way.

  • You are responsible for ensuring that only the Accepted or Published version of your publication is available open access

  • As a co-author, you can deposit publications into your own institutional repository. 

  • If you are the Chief Investigator/Project Leader, in cases where there may be legal or contractual reasons that limit compliance with the mandate (eg publications that cannot be made open access or with an embargo period extending beyond 12 months), you need to provide reasons for non-compliance to the funding body in the Final Report. 

Which manuscript version is required?

The ARC and NHMRC require that one of the following publication versions be made open access:

  • Accepted/Post-print - version that has been peer-reviewed and accepted for publication
  • Published version - also called the 'publisher's version' of record which has been formatted by the publisher and published in its final form. 

Library staff checks publisher, ARC and NHMRC policies to ensure compliance and determine the version of publication permitted as open access in espace.



How do I submit my publications to espace?

  1. Complete the espace Institutional Repository Agreement (once only).
  2. Ensure your publications are included in the University’s Research Management SystemElements@Curtin, managed by the Office of Research and Development (ORD). For assistance, please contact the ORD Research Support Team:
  3. Email the accepted version of your publications to 
  4. Publications entered in Elements will be automatically harvested into espace.

If you wish to contribute material that falls outside the scope of Elements, please contact espace to discuss your requirements.