Research data generated and collected for a specific project may have potential value beyond its original intent. Where research data is available, this improves the transparency of the research and allows results to be reproduced and validated.
The ARC "encourages researchers to consider the ways in which they can best... disseminate and re-use data generated through ARC-funded projects" (2015).
There are options available to share both the metadata and the data.
(Mediated open access)
|Metadata is fully discoverable||Metadata is fully discoverable||Metadata is not publicly available|
|Data are accessible and immediately downloadable||Mediated access to data via data custodian||Data not discoverable or available to third parties|
|Preferred option for non-sensitive data from completed projects||Good option for sensitive or confidential data||Safest option for highly-sensitive data|
An increasing number of funders are requiring data arising from projects to be openly published. Additionally, some journals from major publishers now require data supporting any articles published made publicly available:
Exceptions are generally only made in the case of confidential data, only if the data cannot be sufficiently anonymised.
Certain data may be restricted including:
Where the dataset cannot be shared, consider creating a public use version which may involve:
Consider providing a mix of access levels where:
Links to ANDS and UK Data Archive resources on de-identifying and anonymising data are available under More Resources on the right-side column.
An embargo period is a formal request by an author to restrict access to documents or data for a specified period of time where the data contains:
Access to the research data would normally be delayed until after all results and findings from the research data have been published.
To share and reuse data, permissions and conditions of use need to be attached to the data. Applying an appropriate license will ensure the copyright owner retains ownership of their work and anyone reusing the data knows exactly what they are permitted to do.
Australian Research Data Commons (ADRC) recommend researchers be aware of their licensing options, which include the Australian Creative Commons licences and the BSD 3-Clause Software Licence when applying to software.
This video provides an explanation of the Creative Commons licenses and their benefits.
These are example data dissemination details from the data management plan for a fictitious research project.
The data collection metadata will be published to Research Data Australia and be assigned a DOI. This DOI will be used to cite the data collection in any publications. The data collection will be made freely available online after the expiration of the embargo period.
Research will be shared under a CC BY 4.0 license, endorsed by AusGOAL.
This is an example embargo period from the data management plan for a fictitious research project.
The data will be embargoed from open sharing until the final publication of all journal articles associated with this research project, or one year after the conclusion of the research project, whichever comes sooner.
Requests for data sharing that come before the end of the embargo period will be considered on a case-by-case basis by the principal investigator.
Articles or data that are open access are freely accessible by anyone via the Internet through repositories or websites.
Benefits of open access include:
A formal request by an author to restrict access to documents or data for a specified period of time where the data contains:
Remember to make your data as accessible as possible, as this makes the data easier to find, use and cite.